At EUC, we recently partnered with a prominent logistics company to conduct a thorough analysis and benchmarking of their print solutions. This comprehensive project culminated in a competitive tender process that yielded significant cost reductions, even after settling existing contracts.
Meticulous Print Audit and Benchmark Process
Firstly, our meticulous Print Audit and Benchmark process led to a tender that involved major printer manufacturers and independent distributors. The result was a centralised, comprehensive managed print service solution encompassing:
- All Equipment (new & existing): Ensuring the latest technology and seamless integration with existing devices.
- Supply & Consumables: Streamlined procurement of essential printing supplies, including toner, ink, and paper.
- Service & Maintenance: Reliable and prompt service to minimise downtime and maintain optimal performance.
- Finance & Acquisition: Flexible financing options to manage budgets effectively.
- Ongoing Support & Helpdesk: Continuous support to address any issues quickly and efficiently.
- Installation & Decommission: Professional installation of new equipment and responsible decommissioning of outdated devices.
Discovery and Audit Process
Next, every Managed Print Service review at EUC begins with a comprehensive discovery and audit process, which includes:
- Software Data Collection: Gathering data on current usage and performance metrics.
- Discovery and Documentation of Current Asset Register: Creating an accurate inventory of all print assets.
- Mapping and Correct Device Alignments: Ensuring devices are optimally placed for maximum efficiency.
- Detailed Analysis of Current Operating Expenses and Contractual Status: Identifying cost-saving opportunities and assessing current contract terms.
Successful Outcome for a Diverse Print Fleet
For this particular client, managing a diverse range of devices across over 100 locations, the outcome was highly satisfactory. The customer shared their experience, stating:
“Partnering with EUC was a significant help as we had multiple vendors and contracts to consolidate before going to market. For the first time, we had a comprehensive understanding of our print fleet. EUC assisted us in preparing a market-ready tender and managed vendor engagement. Their detailed analysis of “Partnering with EUC was a significant help as we had multiple vendors and contracts to consolidate before going to market. For the first time, we had a comprehensive understanding of our print fleet. EUC assisted us in preparing a market-ready tender and managed vendor engagement, EUC acting as the interface to vendors insulated us from the repetitive communications and “sales pitch”, and enabled us to get on with what needed to be done . Their detailed analysis of all responses was presented in a logical, simple format, making vendor evaluation significantly easier than managing the process in-house.”
Commitment to Cost-Effective Managed Print Solutions
In summary, this case study exemplifies EUC’s commitment to delivering efficient and cost-effective managed print solutions. By leveraging our expertise, clients can achieve streamlined operations and substantial savings. Our tailored approach ensures each organisation receives a solution that fits their specific needs, ultimately enhancing productivity and reducing operational costs.
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